Paperless Board Meeting

Change the way your board does business

By enabling members of your board instant, online access to all board packet information, they have substantially more time to prepare for meetings, saving you time and money on prep, paper, and postage, while enabling your capacity to manage all past and present information electronically. Sparq Data Solutions provides you and your board with:

  • Online Board Calendars
  • Meeting Categorization
    • regular, special, emergency, committee, hearing, etc.
  • Meeting Archives, Data Storage, Attachments, and Personal Notes
  • Advanced Search through all past and present meeting-related documents
  • Ability to create meeting agendas from scratch or existing templates
  • Ability to link your goals to specific board meeting agendas
  • Develop, publish and forward notices, agendas, attachments, and minutes to all meeting participants
  • Ability for information to be linked or posted to your public website
  • Auto-pilot mode, for those who can’t or don’t want to follow on their own
  • One-click notifications to quickly alert board members when updates or the agenda is available
  • Access 24/7 from any computer, tablet, or smartphone

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Free up your board’s hands and minds....

Free up your board’s hands and minds by giving them instant, online access before, during and after each meeting.

eMeetings is a user-friendly service for any organization with a board, that is responsive to the diverse functionality of individual board needs.

Think about how much wasted time and energy you spend today. eMeetings provides a dynamic platform for the board to collaboratively plan and execute business by accessing not only current documents, but all materials that have been discussed in the past. The value of transparency and collaborative planning is invaluable.

eMeetings streamlines the meeting process digitally, reducing the mounds of paper, by developing board packets, posting agendas, sharing minutes, and storing all materials and documents online while creating the organizational structure needed to increase the efficiency of the process. No more handwritten, scribbled notes, shoved in a hidden away binder.

Enhance communication with both the board members and district patrons by making meeting information and board policies readily available to anyone who desires to interact with the information.

  • The Paperless Board Meeting service from Sparq Data Solutions, Inc. has positively impacted our district’s efficiency in distributing information to the members of the Board of Education. Additionally, the eMeeting service allows board members and district officials to access board information from any location, which is especially helpful for board members and administrators who have professional travel obligations.
     
    At Bayard Public Schools we have used iPads for our Paperless Board Meetings. Board members have access to all of the board information through the Paperless Board Meeting service and do not have to shuffle through stacks of paper during the meeting. The search features within the eMeeting service provide a useful reference tool when there is a need to look at documents from previous meetings.
     
    In short, the Paperless Board Meeting service has helped to become more effective and more efficient as a district.

    Travis Miller
    Superintendent of Bayard Public Schools

  • Franklin Public Schools realized and immediate decrease in production costs associated with preparing for board meetings after implementing the eMeeting service. The amount of time spent collecting, arranging, and publishing items for board meetings has greatly been reduced as well. I would strongly recommend this service to any school district wishing to save time and money.

    Dr. Ken Schroeder
    Former Superintendent of Franklin Public Schools

  • The Paperless Board Meeting service is efficient, convenient, and cost saving. It is easy to search past meeting topics and attachments. Board Members and Administrators can access these meetings from any location with Internet. Our district always has one hard copy (paper copy) of every meeting in case the Internet would go down during a scheduled Board Meeting.

    The bookkeeper, principal, and superintendent can all add their own attachments/reports to the eMeeting website. This takes some of the workload off of the person entering the agenda and motions. One of the greatest advantages of eMeeting is that the Board Minutes are 90% completed when the Board Meeting is over. I strongly recommend eMeeting as a cost-saving, efficient, and convenient method for Board Meetings.

    Lana Sides
    Superintendent of Banner County